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Jobs that require purchase orders balance reporting skill

Tek Village Pte Ltd
18Jan
Operations Support Assistant Executive
Tek Village Pte Ltd   via JobTech

Job Objective:  
• Provide administration support for business operations in accordance to SAV standards and best 
practices

Core Responsibilities:

General Administrative Support
• Manage the issuance/withdrawal of the temporary loan of equipment and maintain updated 
records of loaned equipment
• Prepare management reports on stock aging, services sales selling price, wrong equipment 
orders and operations (e.g. open orders, purchase orders, invoices)
• Maintain database of equipment and Room information collated from the Project Delivery Team 
for Services Sales and Post-Sales

Project Sales Administrative Support
• Process sales order log ins, issue purchase orders, delivery orders, and pro-forma invoices  
• Support the tender submission process
• Prepare regular management reports on sales performance and project costing 
• Liaise with product suppliers and update the Price Book quarterly to ensure the latest product 
pricing

Project Delivery Administrative Support
• Prepare regular management reports on order management, open projects, monthly progress 
claims 
• Liaise with relevant stakeholders (i.e. project delivery, customers, suppliers) to coordinate the 
equipment delivery schedule and product delivery schedule to ensure timely delivery of
equipment sales and installation 
• Prepare documentation and liaise with the Project Lead and suppliers for the repairs and
replacement of faulty equipment 
• Procure and manage records for issuance of materials (e.g. cables, connectors, conduits) to the
Installation Team 
• Liaise with the Project Lead and manage records of the Project Completion Form to ensure
proper project closure 

Post-Sales Administrative Support
• Liaise with product service centres, including overseas service centres, to repair faulty products 
and coordinate with Post-Sales Team (i.e. Customer Service Officer) to return equipment to
customers 
• Monitor the status of Return Materials Authorisation (RMA) and equipment loans to ensure that all
faulty products and loaned equipment are returned on time (within SLA of contracts; before the
expiry period) and prepare weekly reports for the Post-Sales Team Lead  

Finance Administrative Support
• Prepare monthly management reports on monthly stock, work-in-progress (WIP), gross profit, 
project costing, and usage of local deliveries/couriers 
  

Job Specifications:


Experience:
• 1 year of relevant experience in an operation support department

Mandatory Requirements:
• Process sales order log ins, issue purchase orders, delivery orders, and pro-forma invoices
• Liaise with relevant stakeholders (i.e. project delivery, customers, suppliers) to coordinate the 
equipment delivery schedule and product delivery schedule to ensure timely delivery of
equipment sales and installation 


Competency Requirements:
• Good analytical, inter-personal and communication skills
• Basic knowledge of all MS Office applications 
o Preferably proficient in MS Word and MS PowerPoint at the intermediate level, 
o Preferably proficient in MS Excel at the intermediate level, with hands-on skills using 
V-Lookup and other formulae, Pivot Table
• Be a team player
• Proactive 
• Meticulous
• Possess the ability to multi-task and meet tight deadlines
 

Skills
THE SUPREME HR ADVISORY PTE LTD
19Jan
Operations Administrative Executive (Tuas / 5 Days / $2.3K)
THE SUPREME HR ADVISORY PTE LTD   via Indeed



Operations Administrative Executive (Tuas / 5 days / $2.3K)

Pre-Requisites:

GCE N levels or equivalent qualifications

Proficient in Microsoft Word and Microsoft Excel

Language proficiency will be an advantage

Team player who is independent and organised, able to multi-task within tight deadlines, and has strong work ethics and communication skills

Job Role (Responsibilities & Duties)

Key Job Responsibilities:

Coordinate with Sales & Marketing Department to prepare quotations

Involved in project delivery by receiving clients’ purchase orders, issuing    Read more

delivery orders and return forms, arranging for equipment testing and maintenance, responding to clients’ requests where necessary

Responsible for preparation of progress claims and invoices, and verifying details with clients

Responsible for monitoring clients’ payment status, collecting receivables and finalizing project accounts for completed projects

Involved in asset and inventory reconciliation

Responsible for monthly financial and inventory reports to management

Involved in annual ISO audit and external audit

Assist in implementation of Enterprise Resource Planning system

Undertake additional tasks and responsibilities when required or as instructed

Interested applicants can email your resume or WhatsApp and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tammy Tan YanLing Reg No. : R1878686

The Supreme HR Advisory EA No. 14C7279

Job Type: Full-time

Location:

Singapore (Preferred)

Skills
THE SUPREME HR ADVISORY PTE. LTD.
18Jan
Shipping Assistant [Administrative/ Ms Office/ Invoices/ Po/ Costing]
THE SUPREME HR ADVISORY PTE. LTD.   via JobsCentral



Roles & Responsibilities

Provide administrative support to sales team

Undertake clerical tasks such as typing, filing, phone calls and mails

Verifies and keeps records on incoming and outgoing shipments

Prepare shipping documents, such as invoices, purchase orders and costing sheet

Process order/ contracts and oversees cycle of order fulfillment

Requirements

Dylan Then Reg No: R1878687

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Skills
ST Engineering Land Systems Ltd.
18Jan
Administrative Executive
ST Engineering Land Systems Ltd.   via JobsCentral

Company: ST Engineering Land Systems Ltd.

Business Area: Land Systems

Job Description:

Process and issue Purchase Request

Process and manage invoices

Management of electronic Purchase Orders issued by MINDEF

Process COC closure & issuance of SOB to strategic partners.

Job Requirements:

Administratively competent. Knowledge of IT is essential

Computer skills

Must be able to work well with operational persons.

Skills
THE SUPREME HR ADVISORY PTE. LTD.
18Jan
Sales Coordinator [Cold-Call/ Inventory/ Invoicing/ Quotation]
THE SUPREME HR ADVISORY PTE. LTD.   via JobsCentral



Roles & Responsibilities

- Providing sales coordination work & supporting sales team

- Prepare & managing of purchase orders/invoicing/quotations

- Handle all tele-sales/email enquiries promptly

- Handling of walk-in customers

- Updating stock and liaise with management on sales matters

- Provide customers service to existing and new customers

- Inventory control function.

- Other general admin duties as assigned

Requirements

Dylan Then Reg No: R1878687

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Skills
WONG HING LONG TECHNOLOGIES PTE. LTD.
18Jan
Purchaser
WONG HING LONG TECHNOLOGIES PTE. LTD.   via JobsCentral



Roles & Responsibilities

Collate purchase orders and purchase requisitions in order to order materials, goods and supplies.

Forwards available inventory items by verifying stock; scheduling delivery.

Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.

Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.

Assist engineering to source from material / item pricing.

Request at least 3 quotes from different    Read more

suppliers.

Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.

Liaison with other departments, particularly the accounting, manufacturing and stock departments.

Interact with the suppliers on a day to day basis.

Track the status of any orders

Check all incoming received goods.

Deal with non-supplied, under orders, over orders and damaged goods.

Issue goods received notes.

Keeps information accessible by sorting and filing documents.

Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.

Ensure that any invoices are sent to accounts for payment.

Write stock card for purchased item.

Other ad-hoc duties if require.

Requirements- 'O' / 'A' / ITC / Diploma in Mechanical Engineering

Skills
SPARROWS OFFSHORE SERVICES (SINGAPORE) PTE. LTD.
18Jan
Parts Specialist
SPARROWS OFFSHORE SERVICES (SINGAPORE) PTE. LTD.   via JobsCentral



Roles & Responsibilities

MAIN RESPONSIBILITIES:

Set up jobs with customers.

Supply parts for jobs offshore.

Quote and expedite all parts orders.

Issue purchase orders to complete open jobs.

Maintain records in compliance with terms and conditions of Braden Service Center agreement.

Assist in scheduling of all offshore service work.

Provide field assistance when required.

Assist in preparing all offshore billing to be processed and invoiced.

Support sales with spare parts requirements.

Maintain inventory and custom parts demands.

May advise Service    Read more

Mechanics in troubleshooting and repairs.

Provide on-call services on a rotational basis.

Know and understand Sparrows Offshore, LLC Quality Policy and comply with all requirements of the Quality System manual, Operating and Technical Procedures and Workplace Instructions.

Understand and comply with all Safety and Environmental requirements.

Perform all other duties as required by supervisor within the physical constraints of the job.

Requirements

REQUIRED SKILLS:

Good telephone skills.

Good organizational skills.

Basic computer skills.

Understand and have working knowledge of profit/loss accountability.

Purchasing and expediting experience.

Product knowledge of cranes and related components

Skills
Tek Village Pte Ltd
18Jan
Operations & Support Executive
Tek Village Pte Ltd   via Indeed

$1,800 - $2,200 a monthContract

Location: Singapore

Salary: SGD 1800 – SGD 2200 (per month)

*Salary scale will be commensurate with years of experience

Contract Period: One year

Job Objective:

Provide administration support for business operations in accordance to SAV standards and best practices

Core Responsibilities:

General Administrative Support

Manage the issuance/withdrawal of the temporary loan of equipment and maintain updated records of loaned equipment

Prepare management reports on stock aging, services sales selling price, wrong    Read more

equipment orders and operations (e.g. open orders, purchase orders, invoices)

Maintain database of equipment and Room information collated from the Project Delivery Team for Services Sales and Post-Sales

Project Sales Administrative Support

Process sales order log ins, issue purchase orders, delivery orders, and pro-forma invoices

Support the tender submission process

Prepare regular management reports on sales performance and project costing

Liaise with product suppliers and update the Price Book quarterly to ensure the latest product pricing

Project Delivery Administrative Support

Prepare regular management reports on order management, open projects, monthly progress claims

Liaise with relevant stakeholders (i.e. project delivery, customers, suppliers) to coordinate the equipment delivery schedule and product delivery schedule to ensure timely delivery of equipment sales and installation

Prepare documentation and liaise with the Project Lead and suppliers for the repairs and replacement of faulty equipment

Procure and manage records for issuance of materials (e.g. cables, connectors, conduits) to the Installation Team

Liaise with the Project Lead and manage records of the Project Completion Form to ensure proper project closure

Post-Sales Administrative Support

Liaise with product service centres, including overseas service centres, to repair faulty products and coordinate with Post-Sales Team (i.e. Customer Service Officer) to return equipment to customers

Monitor the status of Return Materials Authorisation (RMA) and equipment loans to ensure that all faulty products and loaned equipment are returned on time (within SLA of contracts; before the expiry period) and prepare weekly reports for the Post-Sales Team Lead

Finance Administrative Support

Prepare monthly management reports on monthly stock, work-in-progress (WIP), gross profit, project costing, and usage of local deliveries/couriers

Job Specifications:

Experience:

1 year of relevant experience in an operations support department

Mandatory Requirements:

Process sales order log ins, issue purchase orders, delivery orders, and pro-forma invoices

Liaise with relevant stakeholders (i.e. project delivery, customers, suppliers) to coordinate the equipment delivery schedule and product delivery schedule to ensure timely delivery of equipment sales and installation

Competency Requirements:

Good analytical, inter-personal and communication skills

Basic knowledge of all MS Office applications

o Preferably proficient in MS Word and MS PowerPoint at the intermediate level,

o Preferably proficient in MS Excel at the intermediate level, with hands-on skills using V-Lookup

and other formulae, Pivot Table

Be a team player

Proactive

Meticulous

Possess the ability to multi-task and meet tight deadlines

Kindly send your resume in Word document formattoresume[at]tekvillage.com

NOTE: Only shortlisted candidates will be notified.

EA License No: 18C9120

Job Type: Contract

Salary: $1,800.00 to $2,200.00 /month

Skills
CLUB 21 PTE LTD
17Jan
Merchandising Assistant
CLUB 21 PTE LTD   via CultJobs

Job SummaryTo assist the team in data entry for purchase order, generating analytical reports, timely delivery of stocks to store, follow up with suppliers on stock issues and to provide necessary clerical and administrative support.Job Responsibilities:Purchase OrdersTransferring of orders from buyer’s records to warehouse purchase orders and distributing to warehouse and outlets accordingly.To analyse buy into classification categories.To create Buy Status Report and update regularly.To key in orders    Read more

accurately upon receipt of order confirmation.Performa Invoices / Order Confirmation / CancellationsTo ensure all P/F invoices correspond with original order and liaise with Accounts for necessary payment.To pre-alert warehouse / outlets or any noted cancellationsShipmentsTo negotiate and confirm payment terms, liaise with Finance Dept.To follow-up and chase suppliers for late deliveries.To enforce discounts / cancellations for non-performance/ late deliveriesTo provide information for and update shipment status report regularly.To monitor and alert suppliers for forward season shipments in order to ensure early deliveries.To liaise with forwarders to advise on each season shipments and relevant priority listing.WarehouseTo liaise with warehouse to control excess stock / short shipments and alert suppliers / outlet accordingly.To prioritize clearance of shipments from warehouse to stores in co-ordination with all Assistant Buyers / Buyers.PricingTo liaise with Assistant Buyer / Buyer / Brand Manager on pricing, using either recommended prices or system retail prices according to mark-up confirmed by Accounts.To provide necessary documentation to advice warehouse of retail prices.Sales ReportsTo collect weekly and monthly reports from outlets in order to update weekly sales report.To provide sales analysis and reports to principal suppliers as and when requested.To provide necessary analytical back-up to Buyers for buying trips and retail comparison purposes.To handle all store complaints regarding stocks received – workmanship, customer returns etc.Damaged StocksTo inspect faulty stocks to ascertain extend and cause of damage.To correspond with supplier, negotiating for claim of full credit or replacement as necessary.To keep track of damaged stock form numbers for each shop for accounting purposes.General DutiesFilling of all documentation following buying tripsKeeping abreast of re-orders from outlets, monitoring delivery progress and submitting these requests to suppliers.General correspondence to suppliers on price enquiries, customer special requests etc.General support to the Assistant Buyers, Buyers and Brand Managers.To undertake ad-hoc projects assigned by the management of the company.Job Requirements:Diploma in Merchandising, Fashion Management or equivalentMinimum 1 year of relevant working experience in similar role preferredProficient in MS Excel and OfficeStrong numeric and analytical skillsGood communication and interpersonal skillsSense of urgency flexibility ability to multi-taskWillingness to learnPlease note that only shortlisted candidates will be contacted.(All personal data collected will be kept in strict confidence and only be used for recruitment purposes.)

Skills
CAPE EAST PTE. LTD.
17Jan
Admin Officer
CAPE EAST PTE. LTD.   via JobsCentral



Roles & Responsibilities

Providing support to project teams by following up with Operations and other related departments

Performs routine but varied clerical duties in accordance with standard procedures

Schedules daily work flow and ensure coordination of completed projects

May interface with clients to provide status reports and information as required

Prepares routine correspondence for management

General administrative support to the site Project Team

Prepare and process paperwork necessary for purchase orders, invoice payment, expense reports,    Read more

etc.

Routine, but extensive contact with employees, clients, subcontractors, vendors, and service personnel

Update manpower movement constantly

Responsible for onsite training arrangement

Also work as Project Manager Assistant

Requirements

Knowledge of Microsoft Software preferred

Jurong Island; JI bus located at Jurong East MRT

5 days work week

1 year contract extendable

14 days annual leave

Min. 1 year experience as admin

Skills